Regular communications is important when running a reuse programme. 

The Warp It system has a function that allows you to regularly communicate to everyone reusing in your organisation.

The roundups function can send out to all members telling them if anything has been added to their network in a specified time frame.

Here's a guide on how to use this feature.

The automated message goes out on the days when assets have been added to the system, or when people in your network are adding items to their wishlist.

So it doesn’t necessarily fire out every day.

If a roundup is set on a daily basis, it'll send it at 5pm if:

• Items have been added in the last 24 hours
• Items are expiring in the next five days
• Wishlist items have been added in the last 24 hours
• Any items added by other organisations that you are linked with (if enabled) in the last 24 hours
• Any items are about to expire

If a roundup is set on weekly it will send at 5pm on a Friday if:

• Items were added in the last week (since last weekly email)
• Items are expiring in the next seven days
• Wishlist items have been added in the last seven days
• Any items added by other organisations that you are linked with (if enabled) in the last seven days

No clogging!

We aren’t here to clog up your inbox with emails. We're here to drive forward the reuse movement.

We have also designed the system so people can choose how frequently they want to receive emails.

These custom email settings are done on a member-by-member basis.

So, the Warp It member can choose whether to receive messages daily, weekly, not at all, or just when things are added that they might want (via the wishlist).

How are the top Warp It reusers using this feature?

We know the top reusers on Warp It are subscribed to all of the email notifications because they want to save a lot of money on a daily basis.

This means they don’t have to keep logging in and checking what's been uploaded because at 5pm each day they get a handy email that tells them what's up.

See below.

Items about to expire?

We also list items about to expire in the organisation to give them one last chance to get claimed!

See below.

This feature drives reuse

It drives the use of the Warp It system, which drives reuse.

So, on one hand, you don’t want a clogged inbox, and on the other hand, you want to push forward reuse and make it mainstream. It was exactly for this reason we felt it was necessary to allow users to control the frequency of  emails.

Administrators can control the frequency of emails across the organisations, as a universal setting.

The main situation where this might come in useful is to turn off all emails for everyone if the organisation feels it’s appropriate.

Or you can put it on weekly OR user controlled.

Go to admin> settings> control users.

See below.

This feature is helpful if reuse is more popular at certain times of the year. For example, some universities experience booms at the start of terms.

In these instances, you can turn on the messages for all users to daily, to really ramp up reuse during these times.

Summary

• The roundups feature can be daily or weekly.
• It summarises assets that have been added that day or week.
• If there have been no new items, there is no email.
• The emails will also say what people are looking for in the network.
• Admin can universally control email frequency for their organisation’s Warp It members or the member can control the frequency.
  

Need help? 

To book a screen share session to go over this feature, or any other Warp it features, please get in touch and email becky@warp-it.co.uk.