In this article, we are going to talk about one of the features of the Warp It system, to help you understand a little better how our platform operates.
Within the admin area on the left hand side of the Warp It platform, the administrator or the lead to the system sees an overview of what items are being traded, each of which will be accompanied by one of four statuses.
Once an item is added to the system, it is available to be claimed by internal or external bodies. When an item is added, the person listing it must put a deadline, this date is the very last point at which they can have that asset in their possession.
What happens when an item expires?
If a deadline expires (ie, someone doesn’t claim the item), a number of things can happen which affect the status of the item. If there's a storage area on site, and the storage settings are enabled, the store manager will get an email advising him or her that an item has expired on the system and it needs to be transported to the store. The status of that item will change from ‘active’ to ‘in store’.
Once the item is sitting within the store, the store manager can only change the status of the item by extending the deadline, up to the point that they want to keep hold of it. The item exists in the store in a physical sense, but is also now advertised on the system in a virtual sense too, making the platform a virtual stock room. So the item’s status is both ‘in store’ but because the deadline is also in date, it is also marked as ‘active’.
If no storage available
If the storage setting is not specified, it means that the organisation is willing to share assets with third parties. If an item has been added with a deadline, and that deadline has expired with nobody claiming it, the item will pass into the ‘expired’ status. The admin can view items that have expired and can extend those items again by moving the date. In this case, the items will change to ‘active’ but without the label of ‘expired’.
‘Active’, ‘In Store’, ‘Expired’, and...
There's a fourth status called ‘disposed’. There are some items that get put on the system, but end up getting disposed of anyway, perhaps due to non-compliance or legal issues. The item may even have gone for repair or refurbishment and not quite made it through. In that case, the item won’t go live, and will be given the ‘disposal’ status.