When items are left unused, but you want to keep hold of them in the longer-term, you may wish to loan them out.

Traditionally, Warp It is used to donate items between departments and organisations.

The loan feature works on a similar basis.

The difference is that items change hands but don't change ownership. After an agreed period of time, they return to owner.

This system is excellent for organisations with high value or exceptional equipment that only gets used once every couple of months.

In the meantime, it could be being used elsewhere.

One example is laminators. They’re a useful piece of equipment to have, but they don’t get used very often, and so sit idle in cupboards. In the meantime, other departments purchase them when they don’t need to.

Warp It can facilitate the loaning and asset tracking of them so that they get used, instead of procurement spending money to buy new ones.

Here's a guide on how to use this feature.

1. The administrator logs in and enables the loan feature

2. The staff with idle items adds them to the system

3. During the upload, it's specified whether the item is being loaned or given away.

4. Other relevant details should be filled in, like condition, and maintenance history.

5. Include a time frame for how long the item can be loaned for, and when it should be returned.

6. The asset is uploaded and is visible to anyone searching the portal.

7. The item can be booked out for a certain amount of time.

8. The asset is either delivered or collected.

9. When the item is approaching the return date, email notification reminders will begin.

Read the full guide to Warp It loans.

That’s the feature, and it’s beneficial if you’re in a large organisation with assets that don’t get used as much as they could have, or were procured with the intention that they’d be shared.

Making use of assets as a collective gives them a much better return on investment and saves the procurement department a lot of time and money.

Need help? 

To book a screen share session to go over this feature, or any other Warp it features, please get in touch and email becky@warp-it.co.uk.