Top 10 office items you should never throw away

In this post, we will be looking at a new feature we have added to the Warp It system that makes life easier for building clearance managers, and allows reuse to be maximised during clearances and decommissions.

Warp It are here to support you every step of the way in your reuse journey.

To do that, we’ve produced some branded sticker templates to make it absolutely clear what is going to happen with your surplus assets- as part of a building move or as part of your reuse campaign.

This article is all about a problem.

The problem is how to maximise the opportunity that building decommissions, or decants, present, especially when it comes to the reuse of surplus assets.

The challenge is that there are so many critical, and often conflicting deadlines, that the reuse of surplus assets is often left to the last minute. By this time, it is usually too late to find new owners for those assets!

Let’s give the floor to Micaela Basford, Corporate Sustainability Officer at Bath and North East Somerset Council, who has kindly joined us to talk about ethical and sustainable building clearances.

"Claiming the items has been very simple. You pick the number of items you want, you claim them, and then you’re just arranging a collection. It’s very sleek."

-Paul Dodd, CT Furniture

This article is all about how to maximise the opportunity that building decommissions, or decants, present when it comes to the reuse of surplus assets.

Warp It are pleased to welcome Sustainable Development Project Officer Julie McPhee from Stirling Council in Scotland to talk about:

• Signing up to Warp It after meeting at a conference
• Making large donations to charities
• Collaboarating with the building clearance team
• The liberating feeling of having items claimed

Hi Julie, thanks for giving up your time to speak with us for the benefit of our readers. Why did you commission Warp It? What led to the decision?

We were looking for a solution for our unwanted furniture and surplus assets. One of our elected members had been looking out of the window and saw a bookcase sitting in the rain and decided to pursue a change. In the past, everything we did with reuse was ad hoc, so there might have been a frantic phone call to the Salvation Army to see if they wanted something. Invariably, things were no use to them, no use to us, and had be disposed of, so things would either go off to the tip, or if they were fortunate, they’d be recycled. Shortly after this, I was at a conference and I heard you (Daniel O’Connor) talking about Warp It. It sounded like the solution we needed, and easy to set up, so that’s how it all kicked off.

It’s great that you saw the problem, sought a solution and fate brought us together! So at this point, we’ve spent some time getting you set up, so can you tell us how your building clearances have improved?

So far we’ve had two main buildings be decommissioned and put on the market for new tenants. They’re not going to be used by the council anymore. So, we have had a lot of surplus furniture that ordinarily we wouldn’t have been able to find a home for and would have been hard to get rid of, but using Warp It has been a great outlet and hasn’t caused us any hassle. The furniture’s there, we list it on the online reuse portal and somebody comes to pick it up. In the past, it would have been a logistical nightmare trying to get an item to people. Now, all the systems are in place to make things run smoothly.

Fantastic to hear! What’s even better is that you’ve only been on the system a short time, but you’re already in the top 10 for donating assets to charity!

We’ve actually just used this as a good news story. Our environment committee were slightly critical that we weren’t publicising our good work well enough. The fact that we made it into the top 10 was ripe for a good news story, so we turned it into different formats and it’s on the ticker tape on our website, as well as in a council-wide email saying ‘Congratulations, we’re in the top 10!’. We’ve added it to the member’s bulletin for next week, so they’ll find the news in their pigeon holes too. We are learning as we go along, and yesterday’s email blast lead me to have 14 new member requests this morning!

Horsham District Council’s Commissioning and Performance and Sustainability teams won the Sustainability/Corporate Social Responsibility Initiative of the Year Award at the National Government Opportunities (GO) Excellence in Public Procurement Awards 2016/17. 

The team won for their innovative commissioning approach to the sustainable disposal of surplus office equipment when the council moved from its old premises to a new shared office space with West Sussex County Council in 2015.

Using Warp It, the commissioning project succeeded in disposing of a large amount of unwanted office contents without it having to go to landfill, greatly minimising the cost of disposal of the items.

Warp It opens the floor for Helen Peacock from Horsham District Council, who has been generous with her time in giving us some fantastic and in-depth answers to our questions. In this article you can expect to find important advice for: